Privacy & GDPR

This Privacy and GDPR Policy sets out how Secure IT Ltd., under the brand of 'MyMail.je' (hereinafter referred to as 'the Company') uses and protects information that you provide when you use this website or commission our services in any way. The Company is committed to ensuring that your privacy is protected in a manner which meets the compliance obligations of the Jersey legislation, the Data Protection (Jersey) 2018 Law ("DPJL") and the Data Protection (Authority) Jersey Law 2018. These laws provide equivalence to the EU Regulation 2016/679 (the General Data Protection Regulation ('GDPR')).

Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this Privacy and GDPR Policy.

Secure IT Ltd. is the data controller of all personal data and data processing activities used in the provision of our services. Our Registered Office address is: Courteney, La Route de la Haule, St. Lawrence, Jersey. JE3 1BA. The Company was Incorporated in 2007 under Registered Number RC98334.

This policy applies to our business activities operating within the European Economic Area (EEA), the Channel Islands and the United Kingdom.

The information we collect

We may collect the following categories of personal information:

Name
Contact information including address, email address and telephone numbers
Employment details
Copies of Identity Documents such as passport, national identity card and/or driving license
Demographic data such as preferences and interests

Please note that this list is not exhaustive and the Company may also collect and process personal data to the extent that it is useful or necessary for the provision of our services.

Information may be collected either directly from you as a client, business partner, supplier or intermediary and/or from third party providers such as public registers, social media networks and other publically accessible sources.

The Company will only retain personal data for as long as is necessary to fulfil the purpose for which it was collected subject to certain exceptions; in instances where the personal data is relevant to a dispute after conclusion of the services or where the data cannot be deleted for legal or regulatory reasons.

What we do with the information we gather

We require information to understand your needs and provide you with a better service, and in particular for the following reasons:

In order to establish identity on the basis of legitimate interest to enable us to provide our services to best practice standards including the management of security and access to computer systems, premises, platforms, our webiste and applications
To assist in the undertaking of client services by arrangement when the client agrees to our Terms and Conditions by virtue of their engagement with the Company
To meet regulatory Anti Money Laundering ('AML') laws and obligations
To provide information held in order to comply with legal, tax and regulatory obligations when legally required to do so
We may periodically send promotional emails about new products or special offers where your permission has been obtained and do so on the basis of legitimate interest
We may use anonymised information to customise our website and services according to your interests

Personal Data collected may be disclosed to:

Company Data Processors who provide services in relation to client engagements or to the running of client business systems
Sub-contractors and Partners in the provision of the services requested and contracted for as client (this may include consultants in the field of providing IT services, or other relevant professional organisations)
Competent authorities as required by law
Regulatory bodies pursuant to legal obligations
Other third parties where requested by you as a client and when relevant consent has been obtained

Data Subject rights

Where a data subject in the Channel Islands, United Kingdom or the European Union (or any “adequate/equivalent” status country) wishes to exercise their rights under applicable data protection laws, they should contact the Company's data protection representative at enquiries@mymail.je. This contact address can also be used should any questions, concerns or complaints arise in relation to this Privacy & GDPR notice or the handling of personal information.

Data subjects have a number of rights available:

Access to personal data,
Rectification of any inaccuracies,
Restriction on the processing data
To object to the processing of data
To be forgotten (erasure of data)
Right to data portability
Right to object to automated decision making and profiling
Right to withdraw consent for those data processing activities based on consent

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Making a complaint

The Office of the Information Commissioner in Jersey ('Jersey OIC'), Channel Islands, is an independent statutory authority where you can make a complaint or learn more about data protection in Jersey.

Website: www.oicjersey.org
Address: 2nd Floor, 5 Castle Street, St Helier, Jersey JE2 3BT
E-mail Address: enquiries@jerseyoic.org
Phone number: +44 (0)1534 716530.

Secure IT Ltd. is registered with the Jersey OIC under registration number: 67155

Changes to this policy

Although most changes are likely to be minor, the Company may change its Privacy and GDPR Policy from time to time, and at its sole discretion. You are encouraged to frequently check this page for any changes. Your continued use of this site and our services after any change in this Policy will constitute your acceptance of such changes.
This policy was last approved on the 16th of December 2021.

How we use cookies on our website

Cookies are small text files which are stored on your computer and/or device by your web browser. There are two types of Cookies known as session Cookies and persistent Cookies. A session Cookie is a temporary file which is stored in your computer and/or device for the duration of your visit to a website. The Cookie is deleted when you leave the site. A persistent Cookie is saved to your computer and/or device and will remain there for the duration set within the Cookie. Such Cookies are used where we need to know who you are for repeat visits, for example to store your preferences for the next sign-in.

Our website may use cookies to enhance the user experience, control access to parts of the site and to provide analytics on how people engage with the website.

We require consent to store Cookies on your computer and/or device. By using our website, you are consenting to our setting Cookies and using the data collected by them from the purposes set out in this Cookie policy.

If you have previously browsed or used our website and no longer wish to accept Cookies, you should be aware that some Cookies will have been set. You may delete these Cookies at any time by changing the Cookie settings on your computer and/device. Further guidance on reviewing and amending these settings can be found through the help section of your web browser.